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How can I set two incoming mail servers?

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emailhelpdeskincomingemailV16
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Hemanth

I have a Helpdesk application in Odoo V16 where I am already using one incoming mail server to receive emails.

Now, I need to add another email account as a second incoming mail server. My requirement is for both mailboxes to work simultaneously without any issues, and I want to ensure that Odoo does not get confused or mix up emails between the two mailboxes.

Is it possible to configure two incoming mail servers in Odoo so that both email accounts receive incoming emails independently and work correctly at the same time? If so, is there any recommended configuration or best practice to avoid conflicts?

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Zehntech Technologies Inc.
Best Answer

Hello, 

Yes, Odoo V16 fully supports multiple incoming mail servers running simultaneously, and they will work independently without any conflict.

Here's how to set it up cleanly:

  1. Go to Settings > Technical > Incoming Mail Servers and add your second email account with its own credentials (host, username, password, port).

  2. In your Helpdesk module, assign a separate email alias to each team (e.g., Team A handles support@domain.com, Team B handles helpdesk@domain.com). This is configured under Helpdesk > Teams > [Team Name] > Email Alias.

  3. Each incoming mail server will fetch emails from its own mailbox and route them to the correct team based on the alias. Odoo processes each server independently, so there is no cross-contamination between the two.

Best practice tip: Make sure the "Create" action on each mail server is set to the correct model (Helpdesk Ticket) and that each Helpdesk team has a unique alias. That's all it takes to keep them cleanly separated.

Hope this works for you! If you need any help implementing this or want a more optimized approach, feel free to reach out for further discussion.

Regards, 

Zehntech Technologies Inc. 

santosh.sekwadia@zehntech.com

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