Skip to Content
Odoo Menu
  • Sign in
  • Try it free
  • Apps
    Finance
    • Accounting
    • Invoicing
    • Expenses
    • Spreadsheet (BI)
    • Documents
    • Sign
    Sales
    • CRM
    • Sales
    • POS Shop
    • POS Restaurant
    • Subscriptions
    • Rental
    Websites
    • Website Builder
    • eCommerce
    • Blog
    • Forum
    • Live Chat
    • eLearning
    Supply Chain
    • Inventory
    • Manufacturing
    • PLM
    • Purchase
    • Maintenance
    • Quality
    Human Resources
    • Employees
    • Recruitment
    • Time Off
    • Appraisals
    • Referrals
    • Fleet
    Marketing
    • Social Marketing
    • Email Marketing
    • SMS Marketing
    • Events
    • Marketing Automation
    • Surveys
    Services
    • Project
    • Timesheets
    • Field Service
    • Helpdesk
    • Planning
    • Appointments
    Productivity
    • Discuss
    • Artificial Intelligence
    • IoT
    • VoIP
    • Knowledge
    • WhatsApp
    Third party apps Odoo Studio Odoo Cloud Platform
  • Industries
    Retail
    • Book Store
    • Clothing Store
    • Furniture Store
    • Grocery Store
    • Hardware Store
    • Toy Store
    Food & Hospitality
    • Bar and Pub
    • Restaurant
    • Fast Food
    • Guest House
    • Beverage Distributor
    • Hotel
    Real Estate
    • Real Estate Agency
    • Architecture Firm
    • Construction
    • Property Management
    • Gardening
    • Property Owner Association
    Consulting
    • Accounting Firm
    • Odoo Partner
    • Marketing Agency
    • Law firm
    • Talent Acquisition
    • Audit & Certification
    Manufacturing
    • Textile
    • Metal
    • Furnitures
    • Food
    • Brewery
    • Corporate Gifts
    Health & Fitness
    • Sports Club
    • Eyewear Store
    • Fitness Center
    • Wellness Practitioners
    • Pharmacy
    • Hair Salon
    Trades
    • Handyman
    • IT Hardware & Support
    • Solar Energy Systems
    • Shoe Maker
    • Cleaning Services
    • HVAC Services
    Others
    • Nonprofit Organization
    • Environmental Agency
    • Billboard Rental
    • Photography
    • Bike Leasing
    • Software Reseller
    Browse all Industries
  • Community
    Learn
    • Tutorials
    • Documentation
    • Certifications
    • Training
    • Blog
    • Podcast
    Empower Education
    • Education Program
    • Scale Up! Business Game
    • Visit Odoo
    Get the Software
    • Download
    • Compare Editions
    • Releases
    Collaborate
    • Github
    • Forum
    • Events
    • Translations
    • Become a Partner
    • Services for Partners
    • Register your Accounting Firm
    • Referral Program
    Get Services
    • Find a Partner
    • Find an Accountant
    • Meet an advisor
    • Implementation Services
    • Customer References
    • Support
    • Upgrades
    Github Youtube Twitter Linkedin Instagram Facebook Spotify
    +1 (650) 691-3277
    Get a demo
  • Pricing
  • Help
You need to be registered to interact with the community.
All Posts People Badges
Tags (View all)
odoo accounting v14 pos v15
About this forum
You need to be registered to interact with the community.
All Posts People Badges
Tags (View all)
odoo accounting v14 pos v15
About this forum
Help

How to change helpdeskticket's stage after sending/receiving messages?

Subscribe

Get notified when there's activity on this post

This question has been flagged
stagesautomatichelpdeskupdatingtickets
2 Replies
589 Views
Avatar
Luc Bernard

How can I automatically change a helpdeskticket's stage to 'Answered' after we send a reply to the customer and 'To be answered' after we receive a follow up reply from the customer?

0
Avatar
Discard
Avatar
Jonathan Quique (jqu)
Best Answer

Hello,

You can use an automation rule:

  • Model: Message (mail.message)
  • Trigger: On create
  • Apply on: Related Document Model = helpdesk.ticket
  • Action: Execute Code
Code:

mt_comment = env.ref('mail.mt_comment', raise_if_not_found=False)

if (
record.model == 'helpdesk.ticket'
and record.res_id
and record.message_type in ('email', 'comment')
and record.subtype_id == mt_comment
):
ticket = env['helpdesk.ticket'].browse(record.res_id).exists()
if ticket:
author = record.author_id

is_internal = any(not u.share and u.active for u in author.user_ids) if author else False

target_stage_name = 'Answered' if is_internal else 'To be answered'

target_stage = env['helpdesk.stage'].search([
('name', '=', target_stage_name),
'|',
('team_ids', '=', False),
('team_ids', 'in', ticket.team_id.ids),
], limit=1)

if target_stage and ticket.stage_id != target_stage:
ticket.with_context(tracking_disable=True).write({
'stage_id': target_stage.id,
})

Disclaimer: I tested this solution in a standard Odoo 19.0 database. This server action looks for stages named exactly "Answered" and "To be answered". If your Helpdesk teams use different stage names, you must update those strings in the code. Be sure to configure the "Apply on" filter in the automation rule to avoid performance issues. As always, test the automation in a staging environment before deploying it to production.

1
Avatar
Discard
Avatar
Muhammad Farooq Iqbal
Best Answer

Use Automated Actions on helpdesk.ticket.

Set two rules:

  1. When an outgoing message is posted

    • Trigger: on message creation / update

    • Check message type or author is internal user

    • Set ticket stage to Answered

  2. When an incoming customer email/message is received

    • Check author/partner is customer, not internal user

    • Set ticket stage to To be answered

In practice, this usually needs a small customization on mail.message, because the ticket stage depends on messages linked through the chatter.

Logic:

if message.model == "helpdesk.ticket":
    ticket = env["helpdesk.ticket"].browse(message.res_id)

    if message.author_id.user_ids:
        ticket.stage_id = answered_stage
    else:
        ticket.stage_id = to_be_answered_stage

So: possible, but best done with automated action/custom module on mail.message linked to helpdesk.ticket.

0
Avatar
Discard
Luc Bernard
Author

@Muhammad The outgoing action only works when when sending a 'simple' message but doesn't change the stage when sending a message through a template. Do you know where could be the problem with that?

Enjoying the discussion? Don't just read, join in!

Create an account today to enjoy exclusive features and engage with our awesome community!

Sign up
Related Posts Replies Views Activity
Helpdesk module: only support email
helpdesk tickets
Avatar
0
Sep 20
6145
load all other Helpdesk teams' combo box
helpdesk tickets
Avatar
0
Jun 20
4115
How to transfer Helpdesk Tickets from one company to another company in Multi-companies Solved
helpdesk multicompany tickets
Avatar
Avatar
Avatar
Avatar
3
Oct 25
4687
Automatically move project to a stage when all tasks reach that stage Solved
project stages automatic
Avatar
Avatar
Avatar
2
Nov 23
6935
How to Enable Portal Users to Reopen Their Own Tickets in Odoo 17EE?
stages helpdesk portal-user odoo17EE
Avatar
Avatar
1
Dec 24
3069
Community
  • Tutorials
  • Documentation
  • Forum
Open Source
  • Download
  • Github
  • Runbot
  • Translations
Services
  • Odoo.sh Hosting
  • Support
  • Upgrade
  • Custom Developments
  • Education
  • Find an Accountant
  • Find a Partner
  • Become a Partner
About us
  • Our company
  • Brand Assets
  • Contact us
  • Jobs
  • Events
  • Podcast
  • Blog
  • Customers
  • Legal • Privacy
  • Security
الْعَرَبيّة Català 简体中文 繁體中文 (台灣) Čeština Dansk Nederlands English Suomi Français Deutsch हिंदी Bahasa Indonesia Italiano 日本語 한국어 (KR) Lietuvių kalba Język polski Português (BR) română русский язык Slovenský jazyk Slovenščina Español (América Latina) Español Svenska ภาษาไทย Türkçe українська Tiếng Việt

Odoo is a suite of open source business apps that cover all your company needs: CRM, eCommerce, accounting, inventory, point of sale, project management, etc.

Odoo's unique value proposition is to be at the same time very easy to use and fully integrated.

Website made with

Odoo Experience on YouTube

1. Use the live chat to ask your questions.
2. The operator answers within a few minutes.

Live support on Youtube
Watch now