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Accrual Entry Generation for Accrued (postpaid) Expenses

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accountingaccrualsV19.0
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MILL BUILDER, Sidney Moulin

hi Odoo community

I found the settings for deferred expenses in the Accounting Settings, and found the Deferred Expenses report, where deferral entries can be generated with the Generate Entries button. However, I didn't find similar settings or a button for accrued expenses.


Is there a way to generate accrual entries in the miscellaneous journal for postpaid expenses?


This is our use case:

For our company, the accounting year ends June 30th. In November each year, there comes a bill that charges a cost that applies to the ongoing calendar year. So this cost is for 181 of 365 days in the previous accounting year and thus needs to be accrued accordingly. On the vendor bill line we use the Start Date Jan 1st and End Date Dec 31st.


I'm looking forward to your advice and remarks, kr Sidney


UPDATE: For clarity, this is a question about Vendor Bills for which the resulting cost needs to be accrued to an earlier accounting period, similar to how some costs sometimes need to be deferred to a later accounting period.

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Amir akbari
Best Answer

In Odoo, accrued expenses and deferred expenses are not handled symmetrically, and this is by design.

Key point

  • Deferred expenses (prepaid costs) are supported with automation

  • Accrued expenses (postpaid costs) are not automatically generated from vendor bills

There is no button or setting in Odoo 19 to automatically generate accrual entries for postpaid expenses.

Why your scenario does not work automatically

  • The Start Date / End Date on vendor bill lines only trigger deferral, not accrual

  • Odoo assumes vendor bills recognize expense at bill date

  • Accruals are expected to be manual period-end adjustments

Correct and supported approach

Option 1 – Manual accrual (recommended)

  1. At fiscal year end, create a Miscellaneous Journal Entry

  2. Debit: Expense account (pro-rated amount)

  3. Credit: Accrued Expenses (liability)

  4. Reverse the entry automatically on the first day of the new fiscal year

Option 2 – Use deferred expenses in reverse (not recommended)

  • This breaks accounting logic and is not supported

  • Will cause reporting confusion

Important notes

  • Accruals are accounting estimates, not invoice-based automation

  • This aligns with IFRS / GAAP expectations

  • Odoo intentionally avoids automating accruals from vendor bills

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