Alanya Holdings Pvt Ltd (Midnightdivas)

Project Snapshot:

Alanya Holdings (Pvt) Ltd is the parent entity behind Midnight Divas, a prominent retail brand in Sri Lanka that specializes in lingerie, shapewear, and swimwear. Operating under a philosophy of body positivity and self-expression, the brand serves a diverse customer base through both  digital and physical channels. 

The company operates showrooms across Colombo (Thurstan), Kandy, and Negombo, complemented by an active e-commerce website offering island-wide delivery and on-demand  delivery services. Alanya Holdings is part of a broader group of companies that includes Nishika  Holdings, Little divas, and Naoelee Holdings. 

Business Challenge: 

As Midnight Divas expanded its retail footprint and online sales channels, the organization faced growing pressure to manage its operations more efficiently. Key pain points included: 

• Manual financial processes leading to errors in accounts payable, receivable, and tax reporting 
• Limited real-time visibility into stock levels across multiple warehouse locations
• Disconnected systems making cross-departmental coordination difficult 
• Lack of automated procurement workflows, resulting in stockouts and overstocking 
• Difficulty generating accurate financial reports and inventory analytics for decision making 

The Solution:

Nisus Solutions (Pvt) Ltd implemented Odoo Version 18.2 Enterprise for Alanya Holdings in a  focused Stage 1 rollout covering two core modules: Accounting & Finance and Inventory &  Warehouse Management. Phase 2: Integration of Odoo with Shopify. 

1. Accounting & Finance Module:
   The accounting implementation addressed the full financial operations lifecycle of Alanya Holdings, delivering: 

• General Ledger with multi-currency support and generation of balance sheets, income statements, and cash flow reports 
• Accounts Receivable management including customer invoicing, credit limit tracking, automated payment reminders, and aging reports 
• Accounts Payable with vendor bill management, early payment terms tracking, automated bill processing, and vendor bill approval workflows 
• Fixed Assets management covering acquisition, depreciation, disposal, and asset model  maintenance for property, plant, and equipment 
• Journal Entries and Chart of Accounts with manual entry creation, document attachments for audit trails, and automated recurring expense entries 
• Credit Management with automated credit control processes and customer collections tracking 
• Bank Reconciliation to match bank statements against accounting records and generate reconciliation reports 
• Tax Management configured for sales and purchase tax at product and company levels with periodic tax return scheduling 
• Accounting Period Closures with user-level lock dates to prevent unauthorised edits after period close 
• Comprehensive Reporting with export to Excel, PDF, and customizable formats
  
  

          The inventory module provided Alanya Holdings with end-to-end visibility and control over its product flow across all locations: 

• Real-time Stock Level Tracking for finished products, raw materials, and components across all warehouse locations 
• Multi-Warehouse Management with centralized control over stock transfers between the  Head Office, Thurstan, Kandy, Negombo, and Nawala branches 
• Flexible Inventory Costing Methods including FIFO, LIFO, and Average Costing for  accurate COGS calculation and inventory valuation 
• Inventory Forecasting using historical sales data and demand trends to generate  automated replenishment suggestions 
• Automated Inventory Replenishment with purchase order generation, reorder point  configuration, and vendor procurement workflows 
• Inventory Adjustments with approval workflows for damaged, expired, or lost stock to maintain accurate records 
• Inventory Transfer Management with real-time goods-in-transit tracking and streamlined  internal transfer approvals 
• Inventory Reporting and Analytics including customizable real-time dashboards, turnover rate insights, and demand trend analysis 

The implementation was guided by five strategic goals aligned to Alanya Holdings' growth ambitions: 

• Streamline Business Operations: Centralize accounting and inventory into a single  cohesive system, reducing manual coordination and improving day-to-day workflows. 
• Improve Data Visibility: Leverage Odoo's real-time dashboards and reporting tools to enable management to monitor stock levels, financial status, and performance metrics instantly. 
• Enhance Cost Efficiency: Automate accounting entries, inventory tracking, and reporting  to minimize manual errors, reduce wastage, and improve resource utilization. 
• Empower Users and Increase Satisfaction: Simplify daily tasks for employees through Odoo's intuitive interface, from stock handling to invoice creation, leading to higher productivity. 
• Ensure Data Security and Compliance: Leverage built-in access controls and data protection features to secure sensitive financial and inventory information.

Key Outcomes 

The Stage 1 Odoo implementation delivered measurable improvements across Alanya Holdings' core operations: