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How to best use multi-company, multi-domain websites.?

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Marbella Finance Solutions S.L, Hervé Njoya

Odoo is great, but when it comes to multi-company there is still quite some work, and if you add multi-domain then it gets more complicated to use it out of the box.

Defining the right way to handle the relationship between each component is not easy.

In my case I am wondering how best to approach the use of multi-company.

When we send orders, from one company, the link for review might come with another company domain,

Or we might want to show a product on two websites but not on a third one (if we have various ecommerce on the same account)

Depending on the domain, we might want different invoices layout, messages, footers.

1 user = 1 user email, but then....emails always go out with the same signature and email address.


What is the best way to handle all those situations?

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CandidRoot Solutions
Jawaban Terbai

Hello,

You are absolutely right — multi-company combined with multi-website / multi-domain in Odoo requires a very clear design approach, otherwise it quickly becomes complex.

Below is the recommended and proven way to handle these scenarios.

1. Multi-company vs Multi-website (Key Principle)

In Odoo:

  • Company = Legal / accounting entity

  • Website = Brand / domain / frontend experience

👉 Do not create multiple companies only for branding or domains.

Use Multi-Website under one company wherever legally possible.

Create multiple companies only if:

  • Separate accounting

  • Separate tax rules

  • Separate legal entities

2. Orders opening with the “wrong” domain

This happens when:

  • A single website is shared

  • Or the website is not explicitly linked to the sales flow

✅ Best practice:

  • Use one website per domain

  • Ensure:

    • Each website is linked to the correct company

    • Each sales order is created from the correct website

Odoo automatically stores the website_id on the sales order, which should then be used consistently for:

  • Email templates

  • Portals

  • Review links

3. Showing products on some websites but not others

This is fully supported out of the box.

Recommended approach:

  • Enable Multi-Website

  • On the product form:

    • Use Website visibility

    • Publish product only on selected websites

This allows:

  • Product visible on Website A & B

  • Hidden on Website C

👉 No need for multiple companies for this use case.

4. Different invoice layouts, messages & footers per domain

Out of the box:

  • Invoices are company-based, not website-based

Options:

  • If layouts differ by legal entity → use multiple companies

  • If layouts differ by brand/domain → customization required

Typical customization:

  • Detect website_id or domain

  • Switch:

    • Report template

    • Footer text

    • Email content dynamically

⚠️ This is not fully supported via configuration alone.

5. Email sender & signature issue (very common)

Default behavior:

  • 1 user = 1 email

  • Same sender & signature across all companies/websites

Recommended solutions:

  1. Use company email aliases (sales@brandA.com, sales@brandB.com)

  2. Configure Outgoing Mail Servers per company

  3. Customize email templates to:

    • Use company-specific “From” address

    • Use dynamic signatures

For strict separation per domain, small customization is required.

6. Best-practice summary

✔ Use Multi-Website for domains & branding

✔ Use Multi-Company only for legal/accounting separation

✔ Rely on website_id to control:

  • Product visibility

  • Emails

  • Customer journey

    ✔ Expect customization for:

  • Invoice layouts per domain

  • Email sender/signature logic

Final Recommendation

Odoo provides the building blocks, but a clean multi-company + multi-domain architecture must be designed upfront.

Most advanced use cases require a mix of configuration + light customization.

If you’d like help designing or implementing this architecture, CandidRoot would be happy to assist.

If you found this answer helpful, kindly upvote it.

Best regards,

CandidRoot Solutions Pvt. Ltd.
Mobile: (+91) 8849036209
Whatapp: (+91) 8849036209

Email: info@candidroot.com
Web: https://www.candidroot.com

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