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Save the date Limited

Save the date Limited

Save the Date Limited is a Dhaka-based premium wedding card and corporate gifting company, specializing in curated gifting solutions and customized merchandise. The company delivers end-to-end services from concept planning and vendor coordination to production, packaging, and on-time delivery, offering seamless experiences for both individual and corporate clients.

As their operations expanded, Save the Date required a unified digital backbone to manage sales, projects, inventory, and finance with full transparency and control. To support this growth, Odoo Middle East DWC implemented a fully integrated ERP system, replacing multiple disconnected tools such as Trello, Slack, QuickBooks, and Google Sheets. Today, the entire operation runs on Odoo, ensuring structured workflows, accurate data, and smooth team collaboration.

Business Case – Process Improvement with Odoo

Previous Challenges
  • Work was scattered across Trello (projects), Slack (communication), QuickBooks (accounts), and Google Sheets (inventory)
  • No real-time inventory tracking
  • Manual cost calculation for gift boxes and events
  • Delayed decision-making due to fragmented data
  • No standardized workflow from Sales → Project → Delivery → Accounts
Odoo Implementation Summary
Odoo Middle East DWC deployed an integrated workflow using:
CRM, Sales, Project, Inventory, Purchase, Accounting, Documents, Discuss, Studio (minor customizations).

New Streamlined Workflow
  1. Lead to Quotation: CRM → Quotation → Auto-create project
  2. Project Execution: Tasks, checklists, timelines (replacing Trello)
  3. Inventory Control: Live stock, low-stock alerts, purchase triggers
  4. Subcontracting Management: Bill of Materials (BoM) control for each customized order.
  5. Procurement: Vendor RFQs linked to project needs
  6. Delivery: Organized dispatch with proof of delivery
  7. Finance: Automated invoices, vendor bills, and profitability per project (replacing QuickBooks)
  8. Collaboration: Internal chat replaces Slack; documents centralized
Key Improvements (Precise Impact)
  • 1 unified system instead of 4 separate tools
  • 40% faster internal coordination
  • Real-time stock visibility and structured project flow
  • Accurate profitability tracking for every event/gift order
  • Faster quotation response → Boosts conversion rates