Marketing Event Coordinator Assistant
Odoo is an open-source enterprise resource planning (ERP) platform that helps companies manage and streamline their operations through a single, integrated system. Our modular suite of business applications—covering everything from accounting and inventory to CRM and project management—works together seamlessly to support efficiency and growth.
About the Job
Hybrid (4 days onsite, 1 day remote) – Brisbane, CA
We are looking for an Event Coordinator Assistant to support the planning and execution of Odoo events in the San Francisco office. This role will work closely with the events team to assist with logistics, preparation, and coordination for webinars, business shows, and Odoo Academy events.
This position is ideal for someone early in their career who is highly organized, proactive, and interested in gaining hands-on experience in event operations.
Responsibilities
- Support the planning and coordination of Odoo webinars, Odoo Academy sessions, and business shows hosted in the San Francisco office
- Coordinate event logistics including materials preparation, inventory tracking, supply ordering, and shipment management
- Prepare event materials and equipment for local events and team travel
- Help manage event setup, on-site operations, and breakdown to ensure smooth execution
- Track and maintain inventory for event materials and promotional items
- Collaborate with internal teams to support event preparation and logistics
- Provide administrative and operational support to the events team
- Help organize materials and documentation following events
Must Have
Bachelor’s degree or equivalent experience
Fluency in English and Spanish (professional or native/bilingual: reading, writing, and speaking)
0–2 years of professional experience, preferably in events, operations, marketing, or administrative support
Strong organizational skills and attention to detail
Ability to manage multiple tasks and stay organized in a fast-paced environment
Comfortable supporting cross-functional teams
Proactive attitude and willingness to learn
Nice to Have
- Knowledge of working in software
- Sociable and outgoing cultural fit
- Strong writing abilities
- Willing to learn constantly and work proactively
- Can lift 50+ lbs
What's great in the job?
- Healthcare, Dental, Vision, Life Insurance, Flexible Spending Account, Health Savings Account, 401K Matching, and Commuter Benefits
- PTO (Paid-time-off), paid sick days, and paid holidays
- Employee Assistance Program: 3 X 1-hour telehealth calls with certified mental health professionals
- Evolve in a nice working atmosphere with a passionate, growing team!
- Snacks, fruit, and coffee/drinks on tap!
- Chef-prepared lunches - snacks, fruit, and coffee/drinks on tap!
- Company-sponsored events for groups of 6+ employees
The estimated annual compensation range for this role is $65,000–$75,000. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.
Ensuring a diverse and inclusive workplace where we learn from each other is core to Odoo's values. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal-opportunity employer and a pleasant and supportive place to work. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment-qualified applicants with arrest and conviction records.
