[NEW!] Payroll Hong Kong: All-in-One HR System with Integrated Accounting

eMPF Reports

1. Activate: Install the "Hong Kong - Payroll" localization package onto your Odoo database to automatically update your system with local regulations.
2. Configure: Define your team's wage details, dates, and chosen MPF contribution rules in the centralized Odoo Employees app.
3. Export: At the end of each month, download your monthly eMPF Contributions report on the Payroll app, voila!  

Beyond Mandatory Contribution, the system supports flexible contribution options, such as Tax Deductible Voluntary Contributions (TVCs) with standard 5% caps.

HSBC Batch Payment Reports

After computing each month’s pay run, users can then generate HSBCnet files for batch payment transfer. It’s done in just one click. 

The best thing yet? All salary payments can be merged into a single line of accounting entry on the integrated Odoo Accounting module for anonymized payroll accounting.

Tax Reports

The localized Payroll module on Odoo 19 and 19.2 database onwards also supports the generation of statutory IR56 tax reports, including:

• IR56B: Annual return of remuneration and pensions for all employees.
• IR56E/F: Notification of Commencement or Cessation of employment.
• IR56G: Notification for employees leaving Hong Kong permanently.

These statutory forms are automatically compiled into the standardized XML format, enabling a seamless, direct upload to the IRD e-Filing portal. By consolidating complex local tax compliance within a single, unified Payroll module, Odoo eliminates manual calculations and drastically simplifies your financial year-end processes.

Cap. 57 Employee Ordinance: 
Average Daily Wage (ADW)

The Odoo payroll system supports an automatic calculation based on the “713 Ordinance” 12-month rolling average for full compliance, ensuring your employees receive an ADW no lower than the minimum wage in Hong Kong. No more manual computation on spreadsheets!

Leaves & Allowances Allocation

Of course, on top of the basic salary, the computation intrinsically includes all leaves taken, as well as the allowances and reimbursement to which the said employee is entitled. 

Odoo streamlines public holiday management by seamlessly syncing localized compliance calendars with your monthly payroll processing. At the start of the year, you can easily populate your system schedule to ensure accurate processing:

• Comprehensive Holiday Support: Easily import both Statutory Holidays (Labour Holidays) and General Holidays (Bank Holidays) into the Odoo Time Off module to align with your specific corporate policy.
• Automated Payslip Calculation: Once these dates are logged, the system automatically factors them into employee attendance records and monthly payslip computations, completely eliminating manual adjustments and data-entry errors.

The system’s integrated nature contributes greatly to the Payroll module’s natural salary calculation. Here is how other Odoo apps support the smooth running of monthly payroll on a daily basis.

Employees

Serving as the core foundation of the entire Odoo HR ecosystem, the Employees app centralizes essential personnel records—such as legal names, residential addresses, contracted working hours, and designated MPF schemes. This master data seamlessly synchronizes with the Payroll software to ensure the accurate, automated generation of individual monthly payslips.

Time Off

The centralized Time Off dashboard provides employees with a transparent view of their leave entitlements and remaining balances. Within just a few clicks, team members can seamlessly submit time-off requests and track the entire approval workflow in real time. All leaves taken will be automatically reflected on the payroll computation.

Accounting

To safeguard data privacy, monthly payroll payouts can be consolidated into a single, aggregated journal entry within Odoo Accounting. This ensures precise financial bookkeeping and general ledger accuracy while strictly maintaining the confidentiality of sensitive employee information.

Attendances

For businesses with hourly pay structures, the Odoo Attendances module allows team members to seamlessly clock in and out to capture precise working hours. This real-time tracking data integrates directly with the system, significantly streamlining and automating monthly payroll calculations.

Documents

At the end of each month, the payslips and tax reports can be accessed through the Odoo Documents app and stored.

Odoo features granular HR access controls that seamlessly align edit permissions and approval workflows with your specific company structure. This flexibility enables HR teams to independently customize allocation rules and approval paths for each individual leave type, optimizing overall administrative efficiency.

Not only does Odoo interlink each admin- and employee-facing feature to build an HR management ecosystem, but it also ensures total trackable edit history.

The who, what, and when for every project movement is logged, guaranteeing an instant overview of the project upon entering the page and total operational transparency. 

Digging too deep and needed to go back to where you came from? Simply follow the “breadcrumbs” to land on your previous pages.

The user-friendly interface is what sets Odoo further apart from the rest of the local HR systems. 

Drop those outdated legacy systems for Odoo's modern, intuitively designed interface HR apps. The platform features native, user-friendly navigation that minimizes onboarding friction and completely eliminates the need for intensive software training.

At Odoo, we understand the operational friction of having to adopt new software or retrain teams every time public policies shift. This is why we are committed to offering version upgrades annually to save our users the compliance burden and the time wasted on finding the right tools. 

With Odoo, we up your business management game one feature at a time through continuously elevated management capabilities, ensuring your organization always stays ahead of the curve without the administrative headache. 

Want to know what you have been missing out? Discover how Odoo can future-proof your operations—speak with a business consultant today:

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