Bollens Bérengère

Client description

Pok éditions leads a family publishing house focused on the creation of personalized calendars, agendas, and stationery items. The business is built on strong client relationships, a wide range of customizable products, and well-organized sales appointments.

Industry

Publishing, personalized stationery, B2B commerce

Apps used

Inventory, Sales, Accounting

Objective

To increase speed and reliability in managing a constantly evolving supplier catalog, streamline quotation creation during client visits or in-store meetings, and prepare for upcoming e-invoicing regulations.

Challenge

Before Odoo, the company faced several issues:

• Time-consuming and manual management of a large and dynamic product catalog

• Frequent re-entries, causing errors and delays

• Slow quotation process, limiting commercial fluidity

• Invoicing non-compliant with future regulations (PEPPOL)

  
  

Solution

An Odoo solution tailored to the business, designed to be simple, effective, and aligned with daily needs:

1. Supplier catalog digitalization

2. • Custom import templates for fast integration and updates of product data

   • Always up-to-date catalog, accessible during client meetings

     
     

3. Instant quote generation

4. • Product barcode scanning during appointments

   • Quotes generated on the spot and ready to sign

   • No more double data entry, faster sales cycles

     
     

5. Accounting and e-invoicing setup

   
   

6. • Odoo Accounting module deployed

   • PEPPOL-compliant invoicing, aligned with EU e-invoicing regulations

Results

• Fully digital, effortlessly updated product catalog

• Quick and reliable quote creation, even during client visits

• Elimination of double data entry, reduced errors, and significant time savings

• Compliance-ready invoicing aligned with European regulations