CENOBE Ι.Κ.Ε.||CENOBE

Cenobe is a Greek cybersecurity company providing advanced services including penetration testing, offensive security, and continuous threat exposure management to private and public sector clients. Operating in a technically sophisticated and compliance- sensitive environment, Cenobe serves clients who demand both precision and professionalism at every touchpoint — from initial engagement to contract execution and ongoing service delivery.

Despite its technical sophistication, Cenobe's internal commercial operations were running entirely on Excel spreadsheets. There was no structured pipeline to track leads and

opportunities from first contact through to closed deal, no standardized quotation process, and no way to manage recurring service contracts systematically. Contract signing was handled outside the system, creating friction and delays in onboarding new clients. Additionally, the company had no integrated invoicing workflow connected to its commercial activity, making billing time-consuming and prone to errors. Compliance with Greek myDATA e-invoicing obligations added further complexity to an already fragmented process.

Neurons Tech implemented a full end-to-end commercial lifecycle in Odoo, covering CRM, Quotations, Sales, Invoicing, Subscriptions, and Sign — with native myDATA integration for Greek e-invoicing compliance. The flow was designed to be linear and frictionless: leads enter via CRM, progress to a structured quotation, convert to a sale, trigger a subscription for recurring services, and are finalized with a legally binding digital signature via Odoo Sign — all within a single platform. myDATA integration ensured that every invoice is transmitted automatically to the Greek tax authority (ΑΑΔΕ) without manual intervention.

Cenobe replaced a fully manual, Excel-based commercial operation with a professional, integrated workflow spanning the entire client lifecycle. Key outcomes include:

• Full commercial pipeline digitized — from lead to signed contract — eliminating Excel-based tracking and the errors and delays it introduced

• Recurring cybersecurity service contracts are now managed as Odoo Subscriptions, with automated renewal tracking and billing cycles

• Digital contract signing via Odoo Sign reduced client onboarding time and eliminated the need for offline document handling

• myDATA integration ensures full Greek e-invoicing compliance with automatic transmission to ΑΑΔΕ — zero manual intervention required

• Estimated savings of 30+ hours per month previously spent on manual pipeline tracking, quotation preparation, and invoice reconciliation