CUBE RIGHTS ΜΟΝΟΠΡΟΣΩΠΗ ΑΝΩΝΥΜΗ ΕΤΑΙΡΙΑ ||CUBE RIGHTS

Cube Coffee is a fast-growing Greek coffee and food service chain, currently operating few retail stores alongside a privately owned pastry production facility. The group competes in a demanding, quality-driven market where success depends on consistent product quality, tight cost control, and smooth day-to-day store operations. With an ambitious expansion roadmap ahead, Cube Coffee recognized early that scaling a retail network requires more than great coffee — it requires a solid operational backbone capable of supporting new locations without multiplying complexity for central management. Building the right systems infrastructure at this stage of growth was a strategic priority, not just an operational one.

Athentis was engaged at a pivotal moment: with 4 stores already running and more locations planned, Cube Coffee needed a platform that could support each store's independent day-to-day operations — procurement, inventory, and fresh food preparation — while giving management a single, consolidated view of performance across the network. Prior to Odoo, operational data was fragmented and difficult to consolidate, making it hard to track inventory movements accurately, monitor store-level profitability in real time, or make informed decisions on product demand and purchasing across locations. As the network grows, these gaps would only compound — making a scalable, unified solution an urgent necessity rather than a nice-to-have.

Athentis began with a detailed analysis phase to document the operational flows of each store and the central production facility, designing an Odoo architecture built to scale as new locations are added. Odoo Inventory was configured for multi-location stock management, giving each store autonomy over its own inventory while maintaining group-level visibility. Odoo Purchase was set up to support decentralized procurement per store, with centralized oversight for management. Fresh food preparation flows were configured at store level, enabling traceability of ingredients and kitchen-prepared items. Odoo was integrated to connect daily sales data directly to inventory and cost reporting, and management dashboards were built to track sales, product costs, and profitability both per store and at group level. The solution was deliberately architected so that onboarding a new store requires minimal configuration effort — making expansion operationally straightforward.

With Odoo in place, Cube Coffee now operates its retail store network on a single, unified platform that gives each location the tools to run independently while providing management with real-time consolidated visibility across the group. Inventory tracking became accurate and consistent, reducing waste and improving purchasing decisions. Store-level profitability and product costing are now monitored in real time, replacing the delays and manual effort of previous reporting processes. Most importantly, the foundation is firmly in place to support Cube Coffee's growth ambitions: adding a new store to the platform is a streamlined process, meaning that as the network expands, operational complexity stays under control and management retains the same quality of visibility regardless of how many locations are running.